Terms & Conditions

Terms and conditions detailed form part of all D&S Engineering [Coventry] ltd purchase orders and service orders.  Acceptance of a purchase/service order implies acceptance of these terms and conditions.

  1. Definitions
    "Contract" shall mean any contract resulting from this order
    "Order" shall mean this purchase order
    "Buyer" shall mean D&S Engineering (Coventry) Ltd.
    "Seller" and/or "Supplier" shall mean the person on whom this order is placed
    "Goods" shall mean the supplies to be delivered under the contract and shall be deemed to include any service(s)
  2. Acceptance
    This purchase order constitutes buyer’s offer to seller, and is a binding contract on the terms and conditions set forth herein when it is accepted by seller either by the acknowledgement or the commencement of performance hereunder.  No condition stated by the seller in accepting or acknowledging this order shall be binding upon buyer if in conflict with, inconsistent with, or in addition to the terms and conditions contained herein unless accepted by buyers written approval.
  3. Revisions
    No revision of this order of any of the terms and conditions hereof shall be valid unless in writing and signed by an authorised representative of buyer’s purchasing department.
  4. Delivery
    1. Delivery shall be strictly in accordance with the delivery schedule set out in this order.  Not withstanding this provision, the seller shall not be liable for delays or defaults due to causes beyond its control and without its fault or negligence, provided however, that if the seller has reason to believe that deliveries will not be made as required, due to such cases, written notice setting forth the cause of any anticipated delays shall be given immediately to buyer.
    2. The supplier shall complete and deliver the goods at the time or times specified in the order and in this respect time shall be of the essence.  
    3. The buyer may at any time or times by notice in writing to the seller postpone the date(s) of delivery of any goods without thereby incurring any liability and the seller shall deliver such goods on the revised date(s) so notified and shall not make any claim for adjustment in price or otherwise in respect of any such postponement unless otherwise agreed in writing by the buyer.
  5. Deliveries Made
    1. If the supplier delivers quantities in excess of the quantity due the purchaser shall have the right to accept or reject the quantity in excess of that due.
    2. The buyer shall not be obliged to accept delivery of any goods prior to the delivery date and if the seller shall do so:

      a)    the buyer shall be entitled to charge storage to the supplier and
      b)    the date for payment shall be calculated according to the due delivery date
  6. Termination
    Failure to comply with the specification, terms and conditions of this order, or to deliver material in accordance with sellers promise shall be grounds for cancellation without penalty to buyer.
  7. Acceptance and Rejection
    All articles will be subject to final inspection and acceptance by buyer within a reasonable time after receipt at the designated destination, irrespective of prior payment.  Buyer may reject any article which contains defective material or workmanship or does not conform to specifications, samples or warranties.  Any article so rejected may be returned to seller at seller’s risk and expense, and at full invoice price plus applicable transportation charges both ways.  No defective article or material shall be replaced unless requested by buyer.
  8. Certificate of Conformance (Required for Goods Intended for Aircraft Applications and for Goods where Required on the Relevant Drawing or Order)
    The certificate of conformance is a quality record that shall include the Appropriate part number, purchase order number, quantity shipped, date shipped, manufacturer’s part number, and details of certified quality system as stated within the order.  It should be signed to indicate compliance with the requirements of this document.  These are to be submitted for all parts delivered to D&S Engineering (Coventry) Ltd.
  9. First Article Inspection
    D&S Engineering (Coventry) Ltd requires all first deliveries of parts to include a full first article inspection report be filled out by the manufacturer.  The sample, on which the FAI was performed shall be clearly marked, both on the sample and the FAI report.  Where the drawing has been updated and there is a change in the form, fit or function of the part, then an FAI must be submitted for the change/update only.

    The FAI should confirm that all processes, materials and dimensions are met.  In the case of raw material or process i.e. paint, chromate, proof of acceptability shall be made available either through records or attached certificates.  Drawing notes should be referenced and their acceptance confirmed.

    Any discrepancies detected by the manufacturer during the FAI shall be notified to the buyer and a deviation should be sought in advance of any parts being shipped to the buyer.  Under no circumstances shall a nonconforming part be sent to D & S Engineering (Coventry) Ltd without an approved deviation.  Failure to comply with the above requirements will result in the buyer rejecting the product.

  10. Record Retention
    In addition to contractual requirements the supplier shall retain verifiable objective evidence of inspection and tests performed. Quality records shall be made available for evaluation for a contractually agreed upon period.  Unless otherwise specified, this period shall be a minimum of 10 Years.
  11. Notification of Non-Conforming Product and Process Change
    The supplier to notify the organisation of changes in product and/or process definition and, where required, obtain organisation approval in advance.
  12. Right of Access by D&S Engineering (Coventry) Ltd., Their Customer and Regulatory Authorities
    In accordance with contractual agreements, right of access by the buyer, their customer, and regulatory authorities shall be afforded to all facilities involved in the order and to all applicable records.
  13. Key Characteristics
    Where Identified within the specification, drawing and/or purchase order  the supplier shall  flow down to sub-tier suppliers the applicable requirements in the purchasing documents, including key characteristics where required.
  14. Counterfeit Parts
    The supplier must make all efforts to prevent the supply of counterfeit material and parts. All purchases shall be from approved suppliers with associated documentation and traceability, any concerns must be reported to the buyer and any suspect parts quarantined.
  15. Quality Management System
    The supplier shall implement an effective quality management system based on ISO9001 to ensure that buyer purchase requirements are translated into the supply of materials and services that at a minimum meet the defined Purchase Order specification.  Independent accredited certification would be welcomed.
  16. Employees
    The supplier shall ensure that all staff as appropriate are informed on their contribution to product or service conformity, product safety and ethical behaviour.